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Healthcare and Medical Services Face Critical Mandate from Corporate Transparency Act

By FileForms | October 13, 2023
Healthcare and Medical Services Face Critical Mandate from Corporate Transparency Act

In the demanding world of healthcare and medical services, institutions, especially smaller clinics, in-home aides, and private physician practices, often find themselves managing a myriad of tasks. From properly managing different patients to ensuring your CBD store never runs out of product, there’s a continuous list of responsibilities that administrators and owners must oversee. Within this dynamic environment, there’s a new federal mandate as a result of the Corporate Transparency Act that may go unnoticed for many healthcare facilities: filing a Beneficial Ownership Information (BOI) report.

This document is a significant effort by the federal government to enhance commercial transparency, identifying individuals behind the ownership and control of certain entities.

Beneficial ownership refers to individuals or groups who control or influence a business entity, even if it’s legally registered under another name. To counteract money laundering and terrorist financing, the U.S. Congress launched the Corporate Transparency Act (CTA) on January 1, 2021. As part of the Anti-Money Laundering Act of 2020, the CTA requires entities to disclose their beneficial ownership details to the Financial Crimes Enforcement Network (FinCEN) beginning January 1, 2024.

Why the Corporate Transparency Act Is Critical for Healthcare and Medical Services

Created as a robust defense tool to combat money laundering and terrorist activities, the BOI report aims to ensure transparency and foster legitimate business.

The consequences of non-compliance are diverse and severe. Businesses, including medical establishments and especially those uninformed or unprepared, could face significant monetary penalties, jeopardizing their financial stability. More crucially, the legal ramifications: individuals accountable for any negligence or intentional non-compliance could face not only substantial fines but also incarceration. This reality accentuates the gravity of these federal directives and underscores the need for thorough awareness and readiness.

Beware the Penalties for Missing the BOI Report Deadline

The repercussions for non-compliance are stringent. Entities found in breach could incur fines of up to $500 per day, up to $10,000. Deliberate non-compliance or misinformation could lead to criminal charges, with potential imprisonment of up to two years.

The U.S. Government Doesn’t Always Communicate Effectively 

Historically, the US Federal Government’s communication of new mandates has been often limited. This has led to situations where businesses, individuals, and even entire sectors were unprepared, resulting in confusion and, at times, non-compliance. Past mandates like Immigration and Visa Deadlines as well as changes to Medicare for medical professionals serve as evidence of this pattern.

For the Beneficial Ownership Information report, the U.S. Federal Government has provided guidelines on the following platforms:

These federal platforms offer comprehensive information, guidelines, and resources to ensure medical establishments are well-prepared for compliance.

What the Corporate Transparency Act (CTA) Means 

The CTA’s introduction was a landmark moment in financial transparency and medical governance. This revolutionary legislation was designed to boost transparency, particularly targeting opaque structures like shell companies and other anonymous medical entities. Under the CTA’s rigorous guidelines, medical establishments, termed as reporting companies, are obligated to disclose exhaustive details about their beneficial owners to FinCEN.

Reporting companies must provide the following via a BOI report:

  • Legal name
  • Trade names, “doing business as” (d/b/a), or “trading as” (t/a) names
  • Current U.S. street address:
    • Principal place of business for domestic companies
    • U.S. business address for foreign companies
  • Jurisdiction of formation or registration
  • Taxpayer Identification Number

Indicate type of filing:

  • Initial report
  • Correction of a prior report
  • Update to a prior report

Information required for individual beneficial owners and company applicants:

  • Full legal name
  • Date of birth
  • Current address
  • Unique identifying number and its issuing jurisdiction (e.g., U.S. passport or driver license)
  • Image of the document showing the identifying number


  • Obtain a FinCEN identifier to use in future filings as an alternative to the above details

How FileForms Helps Medical Establishments and Professionals Maintain Good Filing Health

Given the potential fines and legal consequences, a passive approach to filing a BOI report is a prescription for disaster. Being proactive, informed, and prepared is paramount.

FileForms serves as your comprehensive solution for all medical form and report submissions, leveraging advanced technology and expert services to ensure every client’s filing and reporting needs are met with precision. We offer crucial guidance and expertise for beneficial owners required to submit a BOI report to FinCEN, ensuring adherence to all necessary standards.

Our expertise encompasses:

  • Beneficial Ownership Information Reports
  • Annual Reports and Registered Agent Services
  • Foreign Bank Account Reports
  • Foreign Account Tax Compliance Act Reporting

This approach not only highlights the urgency and significance of accurate filing but also emphasizes FileForms’ dedication to offering specialized solutions in these domains.

As the deadline for the Beneficial Ownership Information report approaches, its importance becomes even more evident. This document isn’t just a formality; it’s mandated by the U.S. Federal Government. Get started with FileForms today and stay proactive, transparent, and compliant in the Healthcare and Medical Services field.