FileForms, a compliance automation platform, gives fintechs and vertical software companies an API to offer entity formation, annual reports, registered agent service, foreign qualification, EINs, and certificates of good standing in all 50 states. Your customers already run their business on your platform. FileForms keeps the legal entities behind them compliant every year, under your brand or ours.
The Opportunity
Formation happens once. Annual reports, registered agent renewals, and good-standing checks happen every year for as long as the business exists. Platforms that already serve established businesses capture the most value from that recurring compliance, and FileForms is built for it.
Every business customer on your platform is a legal entity with state obligations. Most states require an annual or biennial report, and every entity must keep a registered agent in each state where it is formed or registered.
When a filing is missed, the entity can lose good standing and, in some states, be administratively dissolved.
Lost good standing usually surfaces at the worst moment: when the customer applies for a loan, opens an account, or sells the business.
Your platform already holds the data needed to prevent that (the entity name, state, and owners). Offering compliance turns that data into a recurring service your customers pay for and a reason they stay.
Capabilities
FileForms files with the state, pays state fees, returns the documents, and tracks every deadline. Your platform places the order and shows the status.
Formation
LLCs and corporations filed with the Secretary of State in any state. Federal Employer Identification Numbers obtained from the IRS.
Annual Reports
Due dates tracked per entity and per state; reports filed and confirmations returned.
Registered Agent
Registered agent appointed in every state; service of process and state mail scanned and routed.
Foreign Qualification
Existing entities registered to do business in additional states.
Good Standing
Ordered from the state for lending, banking, and transaction diligence.
Amendments
Name, address, and management changes; entities closed when they are no longer needed.
Integration
We will walk through your customer base, your entity data, and which integration model fits.
Customer sees your product, your interface. Best for platforms with engineering resources that want filings ordered from inside their own workflow.
Customer sees your brand, with FileForms fulfillment. Best for platforms that want a branded compliance offering and their own retail pricing without a full build.
Customer sees the FileForms brand. Best for platforms that want to offer compliance quickly before committing to an integration.
Platforms can sign up and start filing at standard per-filing prices. When you are ready to move a larger book of entities or have bulk filing needs, you fund a balance to unlock wholesale pricing.
Landscape
These providers solve different problems. The right choice depends on whether your customers are starting businesses, hiring employees, or running established entities.
US company formation and related services for founders, including international founders; partner API and white-label. Best fit: platforms acquiring new founders at the moment they start a company.
Embedded incorporation, registered agent, EIN, and compliance for startups. Best fit: startup-focused platforms centered on new incorporations.
Formation and compliance filings with a reseller and referral partner program and a formation API. Best fit: accountants and service providers reselling filings at wholesale.
Business verification (KYB) and state payroll tax registration. Best fit: payroll platforms and lenders that need employer verification and tax accounts. Many platforms use more than one provider, because those filings go to different state agencies.
Use Cases
Each platform type has a different moment when entity compliance comes up. That moment is where the offer belongs in your product.
A new customer needs a formed entity and EIN before an account can open. FileForms services: formation, EIN, registered agent.
Underwriting or closing requires proof the borrower is in good standing. FileForms services: certificates of good standing, annual reports, reinstatements.
A customer hires in a new state and must register to do business there. FileForms services: foreign qualification, registered agent.
Customers run multiple entities with deadlines nobody is tracking. FileForms services: annual reports, deadline monitoring, registered agent.
Owners hold one LLC per property, often across several states. FileForms services: formation, annual reports, registered agent, foreign qualification.
Franchisees form entities in new territories as the brand expands. FileForms services: formation, foreign qualification, annual reports.
CPA & law firm practice management · Firms want to bill clients for compliance without leaving their workflow · Annual reports, registered agent, formations (e.g. the FileForms integration in Karbon)
Common Questions
Everything fintech and vertical software platforms ask us before adding entity compliance.
An embedded entity compliance API lets a software platform file state business filings for its customers from inside its own product. With FileForms, a platform can order entity formations, annual reports, registered agent service, foreign qualifications, EINs, and certificates of good standing in all 50 states, while FileForms handles the state filings, fees, and documents.
Every business customer on the platform is a legal entity with recurring state obligations. If an entity misses its annual report, it can lose good standing, which can block a loan, a bank account, or a sale. Offering compliance keeps customers in good standing, adds a recurring revenue line, and gives customers another reason to stay on the platform.
Formation-first providers are built around the moment a founder starts a company. FileForms is built around the years after formation: annual reports, registered agent service, foreign qualifications, and good-standing certificates for entities that already exist. Platforms with an installed base of existing businesses usually get more value from that ongoing compliance than from new formations alone. FileForms also forms new entities.
Not usually. Middesk focuses on business verification and state payroll tax registration. FileForms focuses on Secretary of State compliance: formations, annual reports, registered agent service, foreign qualifications, and good-standing certificates. Many payroll and fintech platforms need both, and the two cover different state agencies.
Yes. Platforms can offer FileForms services through the API inside their own interface, through a white-label program under their own brand, or by referring customers to FileForms. White-label partners set their own retail pricing.
Platforms can sign up and start filing at standard per-filing prices. When a platform is ready to move a larger book of entities or has bulk filing needs, it funds a balance to unlock wholesale pricing. FileForms has minimums for wholesale programs; contact the team for current terms.
Yes. FileForms is SOC 2 certified.
FileForms does not provide business identity verification (KYB), payroll tax registration [VERIFY], legal or tax advice, or filings for entities formed outside the United States. Domestications, entity conversions, and S-corp elections are not available through the API.
FileForms is SOC 2 certified and files in all 50 states. Tell us about your customers and we will map the integration.
